Connecting Outlook Accounts to HawkShield

This section provides step-by-step instructions to connect your organization’s employee Outlook accounts to HawkShield. Integrating email accounts ensures real-time detection of sensitive data, helping maintain security and compliance.

Steps to Connect

1. Log in to your HawkShield Admin account.

1. Select "Email Protection" from the top dashboard.

2. Go to the "Connectors" tab and choose "Outlook Mail" from the menu to create a new connector.

3. A form will appear. Enter the following details:

• Name

• Client ID

• Client Secret Key

• Tenant ID

1. Click the "Test Connection" button to validate the connection with Outlook.

2. Upon successful connection, click "Next" to proceed.

3. Configure default settings as follows:

• Select Connector, Country, Owner Email, and Tag (e.g., Sales Team).

• Toggle Real-Time Scan on or off.

• If enabled, set the scanning period using the calendar.

• Specify file extensions and folders to exclude from scans.

• List email subjects to ignore if they do not hold sensitive data.

1. Once the configurations are complete, click "Next" to finalize the connection.

Managing Outlook Connectors

1. Log in to your HawkShield Admin account.

2. Select "Email Protection" and navigate to "Connectors".

3. Click "Connected Connectors", and select the Outlook connector from the list.

1. View analytics and manage the connector via the top dashboard (scan, test, edit, delete).

2. Access tabs:

   • Overview: Connector details, entity counts, scan summaries, and edit options.

   • Findings: Lists added Gmail accounts with message details.

   • Incidents: Displays breach incidents.

   • Event Logs: Shows scanned file logs.

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Editing Default Configurations

1. Access the Overview Tab of the desired connector.

2. Click the Edit button from the existing outlook dashboard or the Pencil Icon in the action row.

3. Update the configuration settings as needed.

1. Enable Automatic Scanning with intervals of 1 hour, 1 day, or 1 week.

2. Click "Next" to save changes.

Deleting Connectors

1. Navigate to the Connected Connectors list.

2. Locate the connector you want to remove.

3. Click the Dustbin Icon in the action row to delete it.