Email Protection

Hawkshield’s Email Protection is an advanced security tool made especially for outgoing emails that can be integrated with Gmail and Outlook, which are two of the most frequently used business email platforms.

The protection has a sophisticated threat detection system that checks all outgoing emails in the organization to ensure they meet security protocols. It works seamlessly within the user’s email platform, effectively safeguards users from potential threats, and instantly notifies the admin of potential threats.

Comprehensive Email Security Features

1. AI-Powered Classification and Threat Detection

HawkShield leverages advanced AI algorithms to ensure that all outgoing emails are analyzed for potential threats. It provides real-time protection against data leaks and security breaches.

• Real-Time Monitoring: Outgoing emails are scanned to identify sensitive data or potential threats, including attachments, headers, and body content.

• Data Categorization: Automatically classifies sensitive data into categories like "Secret," "Top Secret," "Restricted," or "Confidential" for clarity and control.

• Admin Alerts: Sends immediate alerts to admins for flagged emails, enabling rapid decision-making.

• Policy-Based Action: Warns or blocks users based on custom-defined policies, ensuring compliance.

2. Data Classification and Sensitive Data Detection

To streamline data security, the tool identifies and organizes sensitive information based on predefined classification rules. It ensures compliance and reduces the risk of unauthorized data sharing.

• Classifies data based on user-defined sensitivity levels, making it easier to organize and protect information.

• Detects compliance violations and unauthorized sharing of sensitive data.

• Admins are notified immediately about any sensitive data leaks, ensuring compliance with regulations like HIPAA, PCI DSS, and GDPR.

3. Immediate Threat Response and Compliance Proof

Organizations using HawkShield can act quickly against potential email-based threats. It ensures all outbound communication adheres to global regulations, maintaining a secure and compliant environment.

• Policy-Driven Threat Management: Admins can define warnings, block unauthorized emails, or enforce encryption automatically.

• Admin Approval Process: For blocked emails, users can request admin approval via an integrated feedback and access request system.

• Detailed Audit Trails: Ensures complete visibility for compliance proof, essential for regulations like GDPR or HIPAA.

4. Admin and Access Control

Admin-level controls ensure that only authorized individuals can access or share sensitive information via email. This helps enforce policies and maintain data security.

• Role-Based Access: Grants varying levels of access to users based on roles, reducing insider threats.

• Approval Workflows: Enables admins to review flagged emails before they are sent.

• Action Flexibility: Admins can enforce encryption, set expiration dates, and revoke email access post-delivery.

5. Automated Document Watermarking

Enhance document security with automated watermarking and e-signature integration keep the documents authentic and traceable.

• Custom Watermarking: Adds watermarks (visible or invisible) to files, including sender details, to deter unauthorized sharing.

• E-Signature Support: Ensures document authenticity with integrated e-signatures for sensitive documents.

6. Email Expiry and Revocation

This feature gives users greater control over email access by setting time limits or revoking access when necessary, even after emails are delivered.

• Set Expiration Dates: Users can set time-bound access for recipients, ensuring temporary access to sensitive data.

• Revocation Capability: Allows senders to revoke access to emails and attachments even after delivery.

• Access Management: Admins can monitor and modify access permissions dynamically.

7. Prevention of Human Error and Insider Threats

This feature minimizes risks from unintentional user actions and internal security threats.

• Error Prevention: Warns users before sending emails containing potentially sensitive or unauthorized content.

• Insider Threat Monitoring: Tracks suspicious behavior and mitigates risks from malicious insiders..

8. Disable Downloading and Forwarding

Sensitive email attachments remain secure with HawkShield as users can restrict unauthorized downloads or forwarding of emails.

• Download Controls: Prevents recipients from downloading email attachments unless explicitly allowed.

• Forwarding Restrictions: Blocks the forwarding of sensitive emails to unauthorized recipients.

9. Secure Mail Viewer and Easy Report Generation

This feature provides a secure platform for viewing sensitive emails and simplifies reporting for admins.

• Secure Viewer: Recipients must verify identity (via OTP or OAuth) before accessing protected emails.

• Detailed Reports: Admins can generate reports on email activities, policy violations, and user behavior.

10. End-to-End Encryption

End-to-end encryption ensures emails remain secure throughout their lifecycle. It complies with global regulatory standards while maintaining ease of use for senders and recipients.

• Secure Transmission: Encrypts emails from sender to recipient, complying with global standards.

• Automatic Encryption: Policies can enforce encryption based on detected data types or compliance needs.

• Seamless Integration: Allows for secure replies and forwards, maintaining encryption across the email chain.

11. Message Tracking and Policy Enforcement

This feature provides complete transparency into email flow with advanced tracking tools and flexible policy creation to suit organizational needs.

• Message Tracking: Admins can monitor email flow by sender, recipient, subject, and attachments.

• Policy Customization: Create global or user-specific rules tailored to business needs.

• Real-Time Notifications: Alerts admins and users about violations or critical email activities.

12. Detailed Reporting and Manageability

Centralized reporting and management capabilities make monitoring email security simple and efficient for large organizations.

• Centralized Management: Allows admins to monitor all email-related security metrics.

• Comprehensive Reporting: Generates compliance-ready reports for audits and performance reviews.

• Device Compatibility: Ensures seamless access across various devices and platforms.

Securing Communication: HawkShield's Key Benefits

• Real-Time Scanning: AI-powered scanning and analysis of email content to prevent data leakage.

• Policy Enforcement: Automatically blocks or quarantines emails containing sensitive or prohibited data.

• Advanced Encryption: Encrypts email content and attachments to safeguard against unauthorized access.

• Watermarking: Automatically adds watermarks to attachments to prevent misuse.

• Access Control: Restricts email access, allows revocation, and sets expiry for sensitive emails.

• Threat Detection: Identifies and mitigates potential threats in real time.

• Regulatory Compliance: Ensures adherence to data protection regulations.

• Customizable Policies: Create tailored policies to suit organizational needs.

• Alerts and Notifications: Sends instant alerts for risks and policy violations.

• Simplified Management: Streamlines security with automated processes for operational efficiency.